Step-by-Step: Setting Up a Teams Virtual Classroom

• 1. Create a Teams Virtual Classroom Session

  1. Go to Menu > Course > Manage Classroom Sessions.
  2. Click Create a session or open an existing session.
  3. For session type, select Virtual classroom and then Teams.
  

• 2. Adjust Your Session Settings

  • Select co-organisers if needed:
  • They must be Teams users within your organisation.
  • Their Rise Up email must match their Teams email.
  The co-organiser option must be enabled in admin settings under Physical & Virtual Classrooms > Virtual Classroom > Teams Configuration
  

• 3. Admin View: Manage Teams Integration

  • Verify the Teams meeting link is synchronized in your session details.
  • View and edit co-organisers or facilitators.
  • Check integration status and automatic attendance tracking.

  

• 4. Start and Run Your Teams Virtual Classroom

  • Learners and facilitators receive a Teams invite with a direct link.
  • Admins/trainers can monitor real-time presence from Rise Up.
  • Automatic attendance tracking starts as soon as the session begins.

How to Manage Attendance Sheets in Rise Up

• Open the session management area: Go to Menu > Course > Manage Classroom Sessions.
• Choose your session: Click the next to your session and select Attendance sheet.

Attendance Sheet Options and Signature Process

How to Certify Attendance as an Admin

1. Open the attendance sheet: In your session's menu, click Attendance sheet.
2. Mark attendance: Select users, then click Set attendance to mark them present or absent.
3. Ask learners to sign: Click Get Learners to sign — they will be prompted to sign electronically.

Collecting Signatures: Automatic and Manual Methods

Automatic Attendance for Teams & Zoom Virtual Meetings

1. How to Integrate Microsoft Teams: Admin Setup

   • Register a new Azure AD Application:
     • Go to Azure Portal > Entra ID > App registrations > New registration.
     • Enter a name (e.g. "Rise Up").
     • Client ID: Generated automatically.
     • Tenant ID (Id Locataire): Not random! Get it from Azure or whatismytenantid.com.
     
   • Create a Client Secret:
     • Go to Certificates & secrets, add a description and duration (recommend one year).
     • Copy the value immediately and store it securely.
     
   • Find your Object Id:
     • Go to Users > All users, copy the Object Id of your admin account.
     • Or use PowerShell:
       Get-AzureADUser -SearchString "your.email@domain.com" | Select ObjectId
   • Set Permissions:
     • In API permissions, Add a permission > Microsoft Graph > Application permissions.
     • Search for OnlineMeetingArtifact.Read.All and add it.
     • Grant admin consent for your org.
     
   • PowerShell Policy Setup:
     • Connect to Teams:
       Connect-MicrosoftTeams
     • Create policy:
       New-CsApplicationAccessPolicy -Identity accessTeamsMeetings -AppIds "yourApplicationId" -Description "Access Policy to get user’s meetings attendance records"
     • Grant policy globally:
       Grant-CsApplicationAccessPolicy -PolicyName accessTeamsMeetings -Global
     • Troubleshooting:
       • Remove from user:
         Grant-CsApplicationAccessPolicy -Identity "userId" -PolicyName $null
       • See assigned policy:
         Get-CsUserPolicyAssignment -Identity "userId" -PolicyType ApplicationAccessPolicy | select -ExpandProperty PolicySource
       • Remove policy:
         Remove-CsApplicationAccessPolicy -Identity accessTeamsMeetings
   • Enter these in Rise Up admin:
     Go to your settings, then select the Physical and virtual classrooms menu, finally, choose the Virtual Class dropdown menu. Click on the option "Activate automatic attendance sheets and time recording" and enter the various IDs.
   • Bilingual Terminology Reference

     French	English
     Id Client	Client ID
     Id Locataire	Tenant ID
     Object Id	Object Id
     Autorisations d’application	Application permissions
     Secret client	Client secret

2. No additional setup for Zoom is required.

Troubleshooting & Frequently Asked Questions

• Problem: Learners not receiving signature emails.
  Solution: Check learner email addresses and resend from the platform.
  Problem: The signature popup does not appear.
  Solution: Refresh the page. If still missing, contact your admin.
  Problem: Teams integration not saving attendance.
  Solution: Ensure the app is registered and all IDs/secrets are correct. See steps above.
• Can I print attendance sheets?
  Yes, you can print a blank sheet or one with collected signatures.
  Is virtual attendance legally valid?
  Yes, electronic signatures and tracked presence are valid and compliant for most training use cases.
  Can I use both physical and virtual attendance for a hybrid session?
  Yes, Rise Up allows you to combine signatures as needed.
• For further help, submit a request:
  Rise Up Support Request